Primary Role

Provides varied and complex administrative and office support services for English, History and Anthropology, Theatre Arts, World Languages and Cultures, and Health Professions departments.

Typical Duties and Responsibilities

  • Performs a range of administrative/office support services including: correspondence preparation; filing maintenance and retrieval; copying; customer service; service by phone, in person and through the mail; distributing mail; scheduling meetings and events; arranging appointments and travel.

  • Answers questions by phone, in person, or by mail.  Provides program information and explains program policies and procedures to diverse customers, both internal and external, providing expert counsel and advice.

  • Collects and processes data and information collected from applications, forms, requests, insuring completeness and accuracy.  May maintain a supporting database and files.

  • Prepares and proofreads documents including reports, contracts, and correspondence. 

  • Completes and prepares routine reports.  May draft correspondences for signature of others.

  • Conducts financial transactions such as purchasing goods and services, receive and deposit payments, monitor benefits and expenditures, submit and track payroll data, institute payment requests.

  • Collects and allocates Purchasing Card receipts in order to manage Visa accounts for various faculty members.

  • Assists History and Anthropology Department in planning for District History Day,  Phi Alpha Theta Induction and Genocide Awareness and Action Week

  • Conducts surveys for History/Anthropology Department and compiles data.

  • Assists English Department with Sigma Tau Delta Induction.

  • Assists with William L. Hofelt Writing Award: send invitations; collect entries and distribute them to the Award Committee for selection of winners.

  • Assists with Sigma Iota Rho induction program and dinner

  • Assists with Department searches – prepare interview schedule and distribute packet of information to those participants in the interview process, make travel arrangements, if needed, and reimbursement to faculty.

  • Enters or extracts information in Datatel/Colleague system.

  • Prepares and completes documents for annual budget; serve as budget officer for same.

  • Performs a variety of duties that require a high degree of confidentiality.

  • Plan travel for Remote Field Course participants and order necessary supplies.

  • Perform related issues as assigned.

  • Typical Duties and Responsibilities of Educational Services Health Professions Assistant

Supervision Required/Given

Works with considerable independence.  Must work collaboratively with diverse individuals and groups.  May supervise a small support staff and/or other student assistants.

Position Qualifications

  •  Knowledge and capabilities normally acquired through a high school diploma, academic/business office training or equivalent combination of education and experience.
  •  Three years of experience in an office setting and advanced abilities in PC programs such as Word, Excel, Access, Datatel and others, also office equipment, such as copier, scanner, and fax machine.
  •  Must be proficient in making decisions and multi-tasking.